FAQs

Q. What information does the Web Content Team need when I want to change a web page?

A. Include the URL address of the page(s) to be updated.  Don't assume the name of the page is enough.  Make sure to include dates, times, and also include your text in the way you want it formatted.  Include images or documents as attachments, not embedded in the email.  Make sure to CC your Director or VP on any requested changes.

Q.  I want to change one of the workflows on the site.

A. Almost any content on the website can be changed if needed. Some changes will require approval by the PTA board, either the President, Treasurer, or a VP. Check below for approval guidelines.

Q. Are there some parts of the website that I'm not permitted to update?

A. Almost any content on the website can be changed if needed. Some changes will require approval by the PTA board, either the President, Treasurer, or a VP. Check below for approval guidelines.

Q. Are there some parts of the website that can't be changed?

A. Since we are using a content management system provided by our web host, there are certain responses, automatically-generated emails, and workflow functionality that is not changeable.  Feel free to send a quick email to the webmaster to ask if something can be changed if you are uncertain before completing the Website Change Request Form.

 

Approval Guidelines for Website Changes

When you submit a Website Change Request to modify information on the PTA website, you may need additional approval before your change will be posted.  To speed up the implementation of your change, please CC the appropriate person when emailing your Website Change Request form to the webmaster and write "Approval Needed" in the subject line. 

Approval Is Needed For
  • Certain types of content changes - approval by a President
    • the Home page including "Keep Connected" and "Other News" items
    • the side navigation menu
    • adding new forms or PTA documents
    • Changing wording or adding text to the site that is related to the school district policies
    • Look and feel changes to the website
  • Procedure updates - approval by a President and any VPs whose areas are affected
    • Changes to text about school or event procedures, e.g. siblings allowed/not allowed to an event, parking in staff parking, bring donated items for auction to school office, etc.
    • Changes in the text about procedures that affect multiple groups, e.g. Communications, Walkathon, Treasurer, etc.
  • Changing wording or adding text that could have tax/financial implications (including forms), e.g. pre-sales, online store, purchase, tax-deductible, etc. - approval by a Treasurer and/or a President
  • Requests to use site functionality to do a new task - approval by a President and the VP who oversees the activity
    • volunteer signups or event registrations for a specific event (e.g. science fair)
    • new donation requests (e.g. donate to our library fundraiser)
    • new ordering requests (e.g. a group wants to sell tiaras and crowns as some kind of new fundraiser)
  • Calendar changes for PTA meetings - approval by a President

 

No Approval Is Required For
  • Content updates to existing pages where procedures are not changing, e.g. adding/removing Spirit Wear items, updating Passport Club information, adding info to International Festival, etc.
  • Adding calendar events for fairs and festivals, e.g. International Festival, Health Fair, Science Fair, Drama club performance, etc.
  • Adding calendar events for Spirit Week or wearing school colors, i.e. "Spirit Week - Pajama Day", etc.
  • Adding calendar events for order deadlines, donation deadlines, or submission deadlines

 

 

Q. Are there some parts of the website that I'm not permitted to update?

A. Almost anything on the website can be changed if needed. Some changes will require approval by the PTA board, either the President, Treasurer, or a VP. Check below for approval guidelines.