FAQs

Q. How do I make the change?

A. See the form below. Make sure your Director or VP approves every request before you submit it.

Q.  I want to change something on the website.

A. Almost any content on the website can be changed if needed. Some changes will require approval by the PTA board, either the President, Treasurer, or a VP. Check below for approval guidelines.

Q. Are there some parts of the website that can't be changed?

A. Since we are using a content management system provided by our web host, there are certain responses, automatically-generated emails, and workflow functionality that is not changeable.  Feel free to send a quick email to the webmaster to ask if something can be changed if you are uncertain before completing the Publicity Request Form.

 

Approval Guidelines for Publicity Requests (Web, Newsletter, etc.)

When you submit a  Publicity Request Form  (you must be signed in with your PTA account first) to modify information on the PTA website, you may need additional approval before your change will be posted.  Please have your VP or Director approve of your request before you submit it!

Approval Is Needed For
  • Any new publicity request or change - approval by any VPs or Directors whose areas are affected
  • Changing wording that could have tax/financial implications (including forms), e.g. pre-sales, online store, purchase, tax-deductible, etc. - approval by a Treasurer and/or a President
  • Requests to use website functionality to do a new task - approval by a President and the VP who oversees the activity
    • volunteer signups or event registrations for a specific event (e.g. science fair)
    • new donation requests (e.g. donate to our library fundraiser)
    • new ordering requests (e.g. a group wants to sell tiaras and crowns as some kind of new fundraiser)
  • Certain types of content changes - approval by a President
    • Calendar changes for PTA meetings
    • adding new PTA documents
    • Changing wording or adding text to the site that is related to the school district policies
    • Look and feel changes to the website
  • Procedure updates - approval by a President and any VPs or Directors whose areas are affected
    • Changes to text about school or event procedures, e.g. siblings allowed/not allowed to an event, parking in staff parking, bring donated items for auction to school office, etc.
    • Changes in the text about procedures that affect multiple groups, e.g. Communications, Walkathon, Treasurer, etc.

 

No Approval Is Required For
  • Content updates to existing pages where procedures are not changing, e.g. adding/removing Spirit Wear items, updating Passport Club information, adding info to International Festival, etc.
  • Adding calendar events for fairs and festivals, e.g. International Festival, Health Fair, Science Fair, Drama club performance, etc.
  • Adding calendar events for Spirit Week or wearing school colors, i.e. "Spirit Week - Pajama Day", etc.
  • Adding calendar events for order deadlines, donation deadlines, or submission deadlines

 

 

Q. Are there some parts of the website that I'm not permitted to update?

A. Almost anything on the website can be changed if needed. Some changes will require approval by the PTA board, either the President, Treasurer, or a VP. Check below for approval guidelines.